Notice of Annual General Meeting

gm66628
Aug 26
3 min read

The Annual General Meeting of the New Zealand American Football Federation will be held on:

Date: Sunday, 12^th October

Time: 12.00 pm

Venue: Via Zoom Video conference.

All members are invited to the AGM.

Only Delegates representing fully affiliated clubs and who are Members registered with NZAFF may speak or vote at the AGM.

In accordance with the New Zealand American Football Federation Constitution we are calling for Nominations and submissions for:

1. Board Members

Appointed Positions Applications are invited for the two appointed positions that positions that are available through the 2 year rotation requirement.

Tarsh Iremia-Poching and Dr Rachel Batty are retiring by rotation and both are re-standing for their positions.

Both positions will be advertised and applicants will be considered by the appointments panel.

There are no elected positions available this year as the two members in these positions, Diako Ishmael and Donald McMillan, were elected last year (2024) so they are not yet through their first two-year term.

The roles require a corporate governance focus, with responsibility for monitoring the strategic direction and management policies of the organisation while taking into account the interests of relevant stakeholders.

The Board Selection Panel will review the applications for the Appointed position available on the Board (timetable below) and will decide which candidate will be appointed to the Board.

The Board recognizes that diversity is important and getting the right mix around the table is critical for the on-going health of NZAFF. We would like to encourage applications from women, tangata whenua, tangata pacifica, a broad range of ethnicities, individuals with a disability and the LGBTIQ community.

Applications for Positions

Applications for positions need to be presented on documents ready for circulation and should include:

a) Name and any other details that the applicant feels are relevant.

b) Experience in Governance

c) Any relevant experience including management or other senior positions.

Applicants should read the relevant sections of the Constitution (on the NZAFF web site under More/About/NZAFF Documents) especially section 16.

Please note the Federation is not providing a form for applications.

2. Patron;

This position is not required by the Constitution.

The Constitution states that the Federation “may” appoint a Patron. A patron is a person that the Sport gains a benefit (higher profile in the community or advice from time to time) from the association.

If there is a person that an Association feels would provide such a benefit then the process of appointment is through an election at the AGM and then an invitation to hold office. The person should have agreed to the nomination prior to the AGM.

3. Other items

At this time, the following items are also called for:

1. Any notices of motion re Constitutional amendments,

2. Any other business for consideration or discussion at the AGM.

The Timetable leading up to the AGM is:

*Date*	*Detail*
5pm Friday 12^th September	30 days prior to the AGM. By this date, the GM must have been received: · Applications for Patron, Appointed Board Members and Elected Board Members. · Any proposed motions.
27^th September	15 days prior to the AGM. By this date, the AGM Agenda will be sent out.
2^nd October	10 days prior to the AGM. By this date, the GM will notify Member Associations/Clubs of the decision of the Appointments Panel.